Privacy Policies and Data Processing Principles are detailed in this document.

At RealtyMailer (“The Company”), safeguarding your privacy and data security is our top priority.

Consequently, we continuously evaluate and update our data processing practices to ensure compliance with the relevant laws in the markets we operate. This Privacy Policy and Data Processing Principles (“Privacy Policy”) on our company websites (“Websites”) are aligned with the General Data Protection Regulation (“GDPR”) and Californian Consumer Privacy Act (“CCPA”). It applies to all websites, apps, events, and other services owned and operated by the Company.

1. Data Processing Principles

A. Automated Information Collection

When you visit our Websites, we and our potential third-party partners automatically collect information from your device and its software, such as IP address, browser type, Internet service provider, platform type, referring and exit websites, date and time stamps, and one or more cookies that uniquely identify your device.

Additionally, we may collect information about your device when you use a mobile device to access our Services, including unique device IDs, device type, model, manufacturer, operating system, phone, email, and apps you have downloaded (“Technical Data”).

B. Information from Other Sources

Occasionally, we may combine the personal data we collect with information provided by others to offer you a more personalized experience across all interactions with us.

C. Location Data

Currently, we do not collect precise geolocation or latitude and longitude data. However, approximate location can be inferred from information like IP address. Sometimes, we associate your profile with the center latitude and longitude of a city or state to enhance our analytics and provide relevant matches.

D. Anonymization

We may anonymize and aggregate personal data (so it does not identify you directly) for commercial purposes such as IT system testing, research, data analysis, service improvement, and new feature development. We may also share anonymized data with third parties.

Failure to provide necessary personal data may prevent us from delivering certain services reliant on that information.

2. Collection and Use of Personally Identifiable Information

Types of Personal Information We Collect

Public information shared by you or a third party you have authorized
Directly or indirectly from users of our website

We collect and process the following types of business-related information:

Full Name
Company Email Addresses
Job Titles
Telephone Numbers
Company Mail Address

Purpose and Use of Collected Information

Providing our customers with accurate business data to market their products and services to the right individuals (decision-makers, influencers, etc.)
Enhancing your company's visibility in web searches
Enabling interaction with various services and features on our platform, including live chat
Delivering our existing and new services
Improving user experience and platform features

We will not acquire additional categories of personal information or use the existing data for significantly different, irrelevant, or incompatible purposes without prior notice.

Additionally, we may use your data in the following scenarios:

With your consent for marketing, sales, or other purposes
To protect our legitimate interests (or those of a third party), provided your interests and fundamental rights do not override those interests
To comply with legal or regulatory requirements

When a user accesses the website’s public area, their IP address is anonymized, making it difficult to identify the user and track their activity.

3. Withdrawing Consent or Requesting Deletion

For GDPR purposes, you may withdraw your consent at any time by contacting us at info@RealtyMailer.com or using the contact form on our Website.

For CCPA purposes, you may request the deletion of your personal information by emailing data info@RealtyMailer.com or by completing the “Do Not Sell My Personal Information” form.

4. Disclosure to Third Parties

We may share your personal information with third parties under certain circumstances, such as:

To protect victims of abuse, including elder, child, marital, or domestic abuse, by sharing information with appropriate authorities like law enforcement, child welfare agencies, or judicial officials
With technology service providers, such as infrastructure partners (e.g., Amazon Web Services), customer support providers, analytics service providers, cybersecurity partners, fraud analysis businesses, payment processors, etc.
With advertising networks and technology companies for tracking ad effectiveness
With consultants and anonymous third parties for services like marketing outreach, customer support, safety checks, and payment services
With social networking sites, like Facebook, if you log in using your social account

Additionally, we may disclose your information to comply with legal obligations, enforce our Terms of Service, defend against third-party claims, and protect the rights, property, and safety of the Company and its users.

In the event of a corporate transaction, such as a merger, sale of assets, or acquisition, we may transfer your data as part of that process.

While we require third parties to respect the security and privacy of your data and to comply with legal standards, we are not responsible for their actions.

5. Marketing and Newsletter Purposes

We may contact you periodically with information about our services and products, primarily via email. We use personal data to tailor the most relevant information for you.

By providing your first and last names and email address, you authorize us to subscribe you to our Newsletter. Our newsletter registration process includes a double opt-in to confirm your subscription.

If you do not wish to receive newsletters or other communications from us, you can opt out by checking the appropriate boxes on our forms or by clicking the unsubscribe link in our emails.

6. Data Security

We employ extensive security measures, including Secure Socket Layer (SSL) and proprietary safeguards, to protect data in our databases from loss, misuse, and alteration. While we strive to ensure secure information transmission, we cannot guarantee 100% security for data transmitted over the Internet.

7. International Data Transfers

Personal information collected may be transferred, processed, and stored in countries outside your home country or jurisdiction, including the United States or Turkey. For EU residents, these transfers occur under safeguards such as Standard Contractual Clauses and Corporate Binding Rules.

If you have questions about our data protection measures, please contact us using the information at the end of this Privacy Policy.

8. Data Retention

We retain your data only for as long as necessary to fulfill the purposes for which it was collected, including any legal, accounting, or reporting obligations.

When determining the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process the data, whether those purposes can be achieved through other means, and the applicable legal requirements.

9. Your Rights Under the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA)

Under GDPR, you may have specific rights regarding your personal data. These include:

Making a data subject access request. This allows you to obtain a copy of the personal data we hold about you and verify that we are processing it lawfully.
Requesting corrections to any inaccuracies in the personal data we hold about you. We may need to verify the accuracy of the new information you provide.

You also have the right to request the deletion of your personal data in certain circumstances, such as when you have objected to processing, if we processed your information unlawfully, or if required by local law. Please note that we may not always be able to comply with your erasure request for specific legal reasons, which will be communicated to you at the time of your request.

You can object to our use of your personal data for direct marketing purposes and:

Object to processing based on legitimate interests. If your individual circumstances justify it, you can object to processing on this ground. We may demonstrate that our legitimate interests override your rights and freedoms.
Request that your personal data be restricted from processing in certain circumstances, such as if you want us to verify its accuracy, if our use is unlawful but you do not want it erased, or if we no longer need it but you need it to establish, exercise, or defend legal claims.

We will provide your personal data to you or a third party in a structured, commonly used, machine-readable format upon request. You can also:

Request the transfer of your personal data to you or a third party. This right applies only to automated information you consented to or used to perform a contract with you.
Withdraw consent at any time if we process your personal data based on consent. This does not affect the lawfulness of processing before your withdrawal. If you withdraw consent, some services may become unavailable to you, and we will notify you at the time.

If you wish to exercise any of these rights, please contact us via our website.

Your CCPA Rights

California residents have specific rights under the CCPA regarding their personal data:

Access to Specific Information and Data Portability

As a California resident, you have the right to request information about:

The types of personal data we collected about you.
The sources from which we collected personal data.
Our business or commercial purpose for collecting or selling personal data.
The third parties with whom we share personal data.
The specific pieces of personal data we collected about you (data portability request).

Right to Request Deletion

You have the right to request that we delete any of your personal data we process, subject to certain exceptions. Upon receiving your valid request, we will delete your personal data from our systems and request our service providers do the same, unless an exception applies. Exceptions include:

Completing transactions or providing services requested by you.
Detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible.
Debugging to identify and repair errors.
Exercising free speech or ensuring the right of another consumer to exercise their free speech rights.
Complying with the California Electronic Communications Privacy Act.
Engaging in public or peer-reviewed scientific, historical, or statistical research in the public interest, where deletion would seriously impair the research.
Enabling internal uses aligned with consumer expectations based on their relationship with us.
Complying with legal obligations.
Making other internal and lawful uses of the information compatible with the context in which it was provided.

Right to Opt-Out of the Sale or Sharing of Personal Information

Under the CCPA, you have the right to:

Direct a business that sells or shares personal data about you to stop doing so. This is known as the right to opt-out.
Be informed that a business may sell or share your personal data and that you have the right to opt-out of this sale or sharing.
Not have your personal data sold or shared if you are under 16 years old, unless you (if aged 13-16) or your parent/guardian (if under 13) has given consent.
Prohibit a business from selling or sharing your personal data if you have opted out or have not given consent as required.